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Time Log - Preceptor

Preceptor Time Logs

The Time Log feature allows for students to enter and track their time with a Clinical Site and its preceptor.

To Approve/Deny a Time Log

Step 1

From your home screen, in the Preceptor Notifications panel, click the orange "You have 1 time log(s) to review" button.

image screenshot Notification area highlighting notification button

Alternatively, you can find the Time Logs ready for you to approve by clicking "Time Logs" on your dashboard.

image Preceptor navbar pointing to Time Logs button

NOTE: In some cases you may not have Time Logs on your home screens nav-bar, click on "More" and click "Time Logs" from the drop-down.

Step 2

The Manage Time Logs screen shows if the entity you are connected to has multiple types of Time Logs.

NOTE: If your entity is not using multiple Time Log types, your screen opens directly to the Time Logs Table. In which case skip to "Step 3:".

On the Manage Time Logs screen, find the Time Log Type (you may have more than one Time Log Type depending on the Institution or if you are connected to multiple locations) and click the Time Log Type link.

image Time Log table highlighting Edit button

Step 3

Time Logs Table

This table is filtered by Requires Attention and Historical.

Log Requires Attention

Step 1

If the Time Log requires approval, click the "Requires Attention" button.

image Manage table highlighting Requires Attention button

Step 2

On the Manage screen, click the "Edit" (pencil) icon found in the Actions column.

image Manage Time Log Table pointing to edit button

Step 3

On the Time Log detail screen, review the log as needed. Select "Approval," "Denial," or "Needs Info" and enter any notes in the "Preceptor Notes" section. You may also edit the times already entered if need be, before Approval/Saving.

image Edit Time log screen pointing to Hours, Minutes, and Note fields

NOTE: When selecting Needs Info it is advised to include a note so the author can adjust the log before re-saving.

TIP: If the Time Log matches a Student Case Log, that information would show at the bottom of the page.

image screenshot Message box

NOTE: If Skills Check is turned on, a message shows at the bottom of the screen reminding you to check the Skills (In the Navigation panel) before approving the Time Log.

image screenshot Time Log skill check message

image Skills button highlighted

Step 4

Once you selected the approval action and entered any notes, click:

"Save":
Save the log and exit.
"Save & Next":
Save the log and move to the next log requiring attention.

image Save, Save & Next, and Skip button

image Edit Time Log highlighting Approve field

Historical Logs

If you would like to see further details of the Logs already submitted/approved, while on the Time Log table, click "Historical" to change your view.

View Time Log

While on the Time Log table, click on the "View" (eye) icon listed under the Actions column.

Image pointing to eye icon under Actions column on Time Logs page from faculty view

Time Log Reports

The following instructions provides you with information on completing a Time log report.

Step 1

Following the directions above, click on the "Time Logs."

image Preceptor navbar pointing to Time Logs button

Step 2

Click on the "Time Log Type" link.

image Time Log table highlighting Edit button

Step 3

Click on "Time Log Report" while on the Time Log screen.

image Manage Time log highlighting report button

Step 4

Here, you see details and a report of the Time logs that you are connected with (based on your rotations).

Use the optional filters to narrow down your results.

Click the green "Apply Filters" button when you are ready to generate your report. You can also print your results by clicking on the "Print" button.
image screenshot filter options to Time Log report

Time Log Report - Filters

You are able to filter your results using the various filters "Date Start", "Date End", "Entity (or Institution)", "Course", "Rotations", "Preceptor", "Member", and "Skills" .

Download Guide

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