Faculty Document Manager

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Faculty Document Manager

Faculty Document Manager

The Faculty Document Manager (when enabled by the school) allows faculty the ability to approve or deny student requirement documents associated with any rotation that they are assigned to.

Note: ACEMAPP can only enable this feature at the request of the School. Please have your school contact Customer Service for assistance if needed.

For faculty to manage student documentation, the student and faculty must both be assigned to the same rotation in ACEMAPP.

Step 1:

From your Clinical Faculty Home page, click on the "View Rotations" button at the top of the screen. Also, you can click on the "More" button, and in the drop-down, select "View Rotations".

Image shows boxes highlighting the "Clinical Faculty Home," "View Rotations," and "More" areas at the top of the page. Arrows point to the "View Rotations" and "More" buttons.

Step 2:

The View Rotations page will display the rotation table. Find the rotation with the documents you would like to manage by selecting the rotation type and status. Next, click on the "Member Documents" button in the Actions column.

Images shows an arrow pointing to the rotation status types at the top of the rotation table and to the "Member Documents" button in the "Actions" column. The "Member Documents" button is also highlighted.

Step 3:

Click the "Member Documents" icon. The Document Manager will open the Rotation Requirement Document Matrix so the faculty can view all requirements and the status of completion.

The uploaded documents can be in the following statuses:

  1. --- : This status indicates no documentation has been uploaded for this requirement.

  2. Pending: This status indicates a document has been uploaded and needs to be managed.

  3. Good: This status indicates the requirement documentation has been approved and is all set.

Image shows the "Rotation Requirement Document Matrix" table. This shows member names, list the requirements, and displays the status of each requirement.

Step 4: Approving or Denying Requirement Documents

Clicking on the status of the requirement takes the faculty to a page where they can view and/or manage the uploaded documentation. On this page, the faculty can either Approve or Deny the uploaded requirement document(s), as well as adjust the Completion Date (and Expiration Date if applicable) if needed. To view the uploaded document(s), scroll down to see either the image or .pdf file(s) the student uploaded. The Pop-Out and Expand buttons allow the document to be viewed in a larger window if needed.

Image shows where the faculty can enter/update the completion date, approve/deny the document, add a deny note, or pop-out/expand the document to review.

To Approve the document, click "Approve".
To Deny the document, click "Deny".

Please note: If a document is going to be denied, please leave a 'Deny Note' so, the student knows what they will need to upload for approval.


How can I view what students have completed or still need to complete?

By completed Step 3, you can view all of the documents that students need to complete in this Matrix. In the table/Matrix at the top of your screen, you can view all students who have been assigned to this rotation as well as what requirements they need to complete. It will also indicate the status of the requirement for each student.

How do I change the status of the document?

Once a document has been approved or denied, you have three days to change that status. If a document has been approved/denied and it has been longer than three days, the document status can no longer be changed.

Related Articles

Faculty Document Access
The Faculty Document Manager allows you to give access to a Faculty member assigned to a rotation to approve or deny a requirement document associated with that rotation.
View Rotations - Faculty
As Faculty in ACEMAPP, you can view all rotations you are assigned to by your school or clinical entity. These can vary by type depending on how your institution manages these rotations.