Getting Started with ACEMAPP

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Getting Started with ACEMAPP
Member Types:

Getting Started with ACEMAPP

Welcome to ACEMAPP! This help desk guide provides an overview of how to navigate ACEMAPP and meet compliance for upcoming clinical rotations.

Please read through this article to get started. Use the Table of Contents on the left to quickly jump to individual sections.

Log In

You will receive an email from ACEMAPP containing a link to verify your email address. Before logging in, you must verify the email address associated with your ACEMAPP account.

To log into your ACEMAPP account, please navigate to acemapp.org, and enter your email address. Click the "Forgot Password" button to be sent an email containing a link to set your password.

After you log in, you will be asked to agree to the FERPA consent, the Honesty Pledge, and the Terms and Conditions.

ACEMAPP login form highlighting login dropdown button and Login button


Profile

Profile completion is required and affects your compliance. This information is shared with administrators at your school and should be kept updated.

To update your account information, click your Name in the top-right corner and then click "Profile" from the dropdown menu. After you complete your profile, you will have access to your "Home Page".

main dropdown highlighting Profile button


Billing for Students

Some schools require students to pay ACEMAPP's membership fee.

If your school requires payment, click the "Make Payment" billing page. Once your membership is paid, you can access your "Student Home Page" to complete your assigned school and clinical site onboarding requirements.

If you encounter issues with processing a credit or debit card, please contact your card issuer or payment provider.

billing page highlighting make payment button


Requirements

Each school and clinical site has different requirements.

Your school and clinical site requirements are on your home page under the "Requirements" area.

members requirement panel

Incomplete Requirements:
Requirements that are still outstanding. Upload documentation (if available) or submit it to your school coordinator for review. If your requirement document is "pending," the requirement will appear incomplete until the document is reviewed and approved by your school, clinical site, or third-party vendor.
Expiring Requirements:
Requirements that expire soon. Upload documentation (if available) or submit it to your school coordinator for review. You do not have access to resubmit your expiring requirements until 60 days before the expiration date in ACEMAPP.
Requirements:
Requirements that are completed. No action is needed at this time.

If the school or clinical site allows you to upload, manage, or complete your requirements within ACEMAPP, a "Manage Documents" button will appear next to the requirement.

requirement panel highlighting upload document button

If there is a "View Description" button next to the requirement and no "Manage Documents" button, your requirement is managed outside of ACEMAPP. Check to see if you have a Vendor listed and if there are instructions from your school in the Announcement area on your home page.

Please contact your school coordinator for information on submitting your documents if your school manages these requirements outside of ACEMAPP.

requirement panel highlighting description button


Custom Fields

Your school or clinical site may want to capture specific information from you. This is collected in the "Custom Fields" section of your home page.

Custom fields can also be found in your "Profile" in the Custom Fields section. Click the "Edit" (pencil icon) button, enter the required information, and click "Save."

NOTE: Custom field completion affects overall compliance.

Custom fields panel highlighting Edit button


Learning Materials

Your school or clinical site may also require that you take a series of courses and assessments to meet compliance.

If required, these items appear in the "Learning Materials" section of your home page, below the "Custom Fields" table. In ACEMAPP, modules deliver the necessary information to complete the related assessment.

To take a module or assessment, click the "View Module" or "Take Assessment" button to open the course or assessment. Once the assessment is completed, the "Take Assessment" button is no longer active, and you will see a green check. The expiration date is extended for 1-year. Please see our help desk guide Learning Materials - Students & Faculty for more information.

NOTE: A dash indicates that the requirement is not affecting your compliance.

Learning Materials panel highlighting Take Assessment/SCORM and Expiration Date


Checking Compliance

The "Affiliations" section on your home page shows your compliance.

You must check the "Compliance" column for your school and each rotation you are assigned to in ACEMAPP. A green check indicates that you have completed everything in ACEMAPP. A red "X" indicates that you have incomplete items. By the Red "X", you can see what must completed to show compliance.

NOTE: Pending items are considered incomplete until the school or clinical site approves them.

Member home page highlighting Affiliation panel and affiliation and rotation compliance statuses


Third-Party Vendors

ACEMAPP interfaces with several third-party vendors to simplify the compliance process by allowing you to link your ACEMAPP account directly to the associated vendor to satisfy specific compliance items. These items may include your Background Check, Drug Screen, BLS, and Immunizations.

If your school or clinical site utilizes a third-party vendor integration, the associated vendor logo appears in the "Vendors" section on the left side of your homepage.

members home screen highlighting Vendor panel

For instructions on each of our partnering vendors, please review the help desk guides below:


To learn more, please contact ACEMAPP Support at 844-223-4292 or email us at support@acemapp.org.

The completion of all required items in ACEMAPP.

A rotation is a scheduled clinical experience.

The Profile allows you to enter and edit personal information in ACEMAPP.

The completion of all required items in ACEMAPP.

The Profile allows you to enter and edit personal information in ACEMAPP.

The Profile allows you to enter and edit personal information in ACEMAPP.

The 365-day access period for any billable member type.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A custom field is part of the profile displaying customized fields from an entity.

A custom field is part of the profile displaying customized fields from an entity.

The Profile allows you to enter and edit personal information in ACEMAPP.

The completion of all required items in ACEMAPP.

A custom field is part of the profile displaying customized fields from an entity.

A course, module, or assessment.

The completion of all required items in ACEMAPP.

A course, module, or assessment.

A custom field is part of the profile displaying customized fields from an entity.

The completion of all required items in ACEMAPP.

An Affiliation is a connection between a Member and an Entity.

Affiliations define Member Types and often include Graduation or End Dates.

The completion of all required items in ACEMAPP.

The completion of all required items in ACEMAPP.

Related Articles


What is ACEMAPP?
ACEMAPP is a secure, online, clinical rotation matching, student onboarding, and document storage solution for clinical sites, schools, and consortiums.
Integrated Vendors
We work with various third-party vendors to help streamline your background check and/or immunization processes. Contact us so we may consult with you on whether your most efficient process will include working with one of our vendor partners or whether another process may be recommended.
Forgot Password
When being invited to ACEMAPP, you will receive a welcome email containing a link allowing you to set your password. If you did not receive an email, or already are an ACEMAPP member, you can easily reset your password.
Resending Email Verification Link
You will not be able to access your account without verifying your email. We will send a verification email to each email address on your account. Please check your email inbox, including spam folders, and click the link provided within the email to complete the verification process. Verification emails are valid for seven days, after which they will expire.
Create A Password
ACEMAPP follows industry standards for password security and utilizes a password strength meter, which requires passwords to be at a minimum strength of 2 (out of 4). The system will dynamically show you the password score as you type and provide feedback.
Requesting ACEMAPP Support
If you have any questions, concerns, or general feedback about ACEMAPP, we are happy to provide support via email at support@acemapp.org. You may also contact us by phone at 844-223-4292.
Completing Your Profile
Profile Completion affects compliance. Review to understand what is necessary in each section to show completion.
Membership Period: How to Make a Payment
Your membership date is set by your School Coordinator upon registration into ACEMAPP, and is good for one year. This information is located on the left-side of your dashboard in the "Membership Period" window.
Login to ACEMAPP
How to log in to your ACEMAPP account.
Uploading Tiered Requirements
Tiered requirements allow for different options to complete the overall requirement. These options, or "tiers," are determined by the organization for which the requirement is set up.
Custom Fields
Your school or clinical site may gather information using Custom Fields. Custom Fields are located on your home page and can also be accessed through the Custom Fields tab of your profile.