Create New Member Account content
Create New Member Account
As a school or clinical coordinator, follow these steps to create a new member account. To use our bulk upload process and create several new members at once, please see our Bulk Upload New Member Help Desk Guide.
Step 1:
From your home screen, click "Members" and select the preferred member type (Student, Faculty, Preceptor, etc.) in the "Affiliation" column.
Step 2:
Click "Create" at the top of the table, then click "Add One Student" from the drop-down menu.
Step 3:
Complete the required fields on the Create One Student page and click "Save" to finish or "Save & Add Another". This will create the new member's account and send a notification email to the member.
NOTE: For Students, the Access/Due Date refers to the start of their annual student membership period and marks when the member gains access to ACEMAPP and your entity. Students can access their ACEMAPP account 30 days before the Access Due Date to begin completing their requirements and learning materials. The Access Due Date should be set based on the date by which students need to have their requirements completed. Typically, the Access Due Date will be 2-3 weeks before the start date of the rotation.
NOTE: The Access End Date refers to the date when the student is moved from an "Active" status with your organization to a "Graduated" status. After the Access End Date passes, the member will no longer be affiliated with your organization in ACEMAPP. An affiliation request will need to be sent to the student to re-establish a connection.
Step 4:
If the member already has an ACEMAPP account, an affiliation request will need to be sent to them.
Verify the Program and Access End Date (if applicable) and click "Save."
NOTE: The member MUST log in to their ACEMAPP account and approve this request before they show as active in your Affiliated Members table.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
This date corresponds to the start of the member's first-year membership period. Members receive access to ACEMAPP 30 days prior to this date to begin completing their profile, requirements, and assessments.
If your member is attending a rotation, this date should be set to 2-4 weeks before their first rotation start date, although this may differ based on the clinical site.
