As a school or clinical coordinator, if a document is required by your school or clinical site, it will need to be approved. Please follow the steps below to manage pending requirement documents.
As your organization's coordinator, you will see an orange "Pending Member Documents" notification button on your home page when there are documents to review.
Click on the " Pending Member Documents" notification or select the "Document Manager" tab on your navigation bar to review the document(s).
NOTE: If you do not see the "Document Manager" tab on your home page, click the "More" tab on your navigation bar and select "Document Manager" from the drop-down menu.
The "Document Manager" opens a document queue view for managing pending requirement documents. Please review the pending document and the member information on the left. Use the "Skip Forward" and "Skip Back" buttons to skip documents as needed.
The "Queue Filter" allows you to filter by requirement. Click the drop-down menu and select the requirement you would like to manage, then click "Set Filter."
Requirements that are entity-restricted will appear in the filter list with the entity-restricted icon as shown below.
Enter the "Completion Date" and/or "Expiration Date." Then, click "Approve" or "Deny."
NOTE: When denying a document for a student or faculty under "Deny Note" please enter the reason for denial.
NOTE: As a School User, when you upload a document for a student or faculty member, it is automatically approved in ACEMAPP.
From your home screen, select "Members" and select the appropriate Member Type in either the Affiliation or Rotation column.
In the Manage Students (Affiliated) table, find the member's name in the list and click the "Requirements" button under the Actions column.
In the Requirements table, please note the "Documents" column on the right. The "View" button (eye icon) will appear blue if there is a pending document and green once the document has been approved. The view button will appear white if no documents have been uploaded for the requirement. Click the "View" button to upload a document for the member.
Within the document uploader, you can view any uploaded documents and their status. To upload a document, please click the "Browse" button to upload the file from your device. Then, enter a Completion Date and/or an Expiration Date. You may enter any notes to include in the Notes window (this is optional). Then, click "Submit Document" to finish uploading the document.
NOTE: If there is more than one file, click the "Browse" button under Select a file (PDF and Image only) to upload the first file. Then, click the "Browse" button under Additional files to browse your device for any additional files.
Documents can also be managed (approved/denied) using the "Manage" (gear icon) button under the Actions column. If a requirement is restricted (only certain entities can manage documents for the requirement), there will be a red Restricted To indicator on the document upload page.
Clicking the "Restricted To" button will display a pop-up showing the Entity/Entities that can manage the uploaded requirement documentation.
To learn more, please contact ACEMAPP Support at 844-223-4292 or email us at support@acemapp.org.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
An Entity is a School, Clinical Site, High School, Company, etc.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The end of a member’s billable, 365-day membership.
Renewal of membership is paid by the member or the entity managing them.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
A rotation is a scheduled clinical experience.
An Affiliation is a connection between a Member and an Entity.
Affiliations define Member Types and often include Graduation or End Dates.
A rotation is a scheduled clinical experience.
A rotation is a scheduled clinical experience.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.
The end of a member’s billable, 365-day membership.
Renewal of membership is paid by the member or the entity managing them.
A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.