Time Log Management (Faculty)

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Time Log Management (Faculty)

Time Log Management (Faculty)

When students submit their Time Logs, you can review them. You can also pull a report and filter by your specific needs.

Step 1:

From your home screen, in the Notifications panel, click the orange "You have 1 time log(s) to review" button.

image screenshot Notification area highlighting notification button

Alternatively, you can find the Time Logs ready for you to approve by clicking "Time Logs" on your home screen's nav-bar.

image faculty navbar pointing to Time Logs button

If you are are not able to find the "Time Logs" button on your screen, on your home screen nav-bar, click "More", and then click "Time Logs" in the drop-down.

Step 2:

On the Manage Time Logs screen, find the Time Log Type (you may have more than one Time Log Type depending on the Institution or if you are connected to multiple locations) and click the Time Log Type link to open the Time Logs Table.

image Manage Time Logs table, pointing to Time Log type column

Step 3:

The Time Logs Table is filtered by Requires Attention and Historical.

Log Requires Attention

Step 1:

If the Time Log requires approval, click the "Requires Attention" button.

image Manage table highlighting Requires Attention button

Step 2:

On the Manage screen, click the "Edit" (pencil) icon found in the Actions column.

image Manage Time Log Table pointing to edit button

Step 3:

On the Time Log detail screen, review the log as needed. Select the appropriate "Approval", "Needs Info", or "Denial", enter any notes in the "Faculty Notes" section, and accept any Skill checks the member listed.

image bottom of Time Log highlighting Approval choices, notes field, and Save button

NOTE: When selecting Needs Info it is advised to include a note so the author can adjust the log before re-saving.

Step 4:

Once you selected the approval action and entered any notes, click "Save" to save the log and exit, "Save & Next" to save the log and move to the next log requiring attention.

image Save, Save & Next, and Skip button

Skills

Before saving the log, there could be Skill Checks that the member has selected.

Step 1:

To approve or edit the Skill's selected by the student, while in the Edit Log screen, in the Navigation tile, select "Skills" to be taken to the Skills screen.

log edit page highlighting skills button on Navigation tile

Step 2:

Here you can remove Skills, add Skills, or change specific Levels.

skills page pointing to remove, add, and specific level column

Step 3:

When your changes are complete, click the "Save" button.

You will want to go back to the edit page, in the Navigation tile, click "General" to finish saving the Time Log.

Historical Logs

If you would like to see further details of Logs already submitted or approved, while on the Time Log table, click the "Historical" tab to change your view.

View Time Log

While on click Time Log table, click on the "View" (eye) icon listed under the Actions column.

Image pointing to eye icon under Actions column on Time Logs page from faculty view

Time Log Reports

The following instructions will provide you with information on completing a Time log report.

Step 1:

From your home screen, click the "Time Logs" button.

image faculty navbar pointing to Time Logs button

Step 2:

Click on the appropriate Time Log Type link.

image Manage Time Logs table, pointing to Time Log type column

Step 3:

Click the "Time Log Report" button.

image Manage Time log highlighting report button

Step 4:

Here, you will see details and a report of the Time logs that you have been connected with (based on your rotations).

You are able to filter your results using the various filters "Date Start", "Date End", "Entity (or Institution)", "Course", "Rotations", "Preceptor", "Member", and "Skills".

Click the green "Apply Filters" button when you are ready to generate your report.

You can also print your results by clicking on the "Print" button.

image screenshot filter options to Time Log report

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