Assign Member(s) to Rotation

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Assign Member(s) to Rotation
Member Types:

Assigning members (i.e., students, faculty, preceptors) to rotations is an essential step toward creating rotations and allowing members to access their required documents and learning materials.


How to Assign Members to a Rotation

Step 1:

From your Home Page, click the "Rotations" tab in your navigation bar to open the Rotations table.

image shows Rotation tab

Step 2:

Click the "Edit" (pencil icon) button under the Actions column next to the rotation you would like to assign a member to.

image shows edit pencil icon under actions column

Step 3:

Select the appropriate Member Type at the top of the table that you want to assign to the rotation.

image shows member types to select in rotation edit

Step 4:

Locate the member in the Available Students list or use the Search box to find the member(s).

image shows search box and available student list and search box

NOTE: For a member to be available to assign members to a rotation, they must be actively affiliated with your program. Check your Members Affiliated table to see if they need an account created or if they need to be moved back to Active status from Graduated, On Hold, etc.


Step 5:

Select the member(s) you want to assign by checking the box under the Assign column next to the member's name.

NOTE: You will only be able to assign up to the number of student slots you requested. If you need to edit the number of slots, please note that the Clinical Site will need to approve this.

image shows arrow to click assign box and number of student slows

Step 6:

Is this Roster Complete?

  • Select "YES" if you want the system to send the roster to the clinical site once conditions have been met to do so.
  • Select "NO" if you want to monitor compliance readiness and manually send the roster when conditions have been met to do so.

Click "Save" to complete the process of assigning a member to the rotation.

NOTE: The roster will only send when the rotation has been Approved and Everyone Assigned to the rotation is showing Compliant in ACEMAPP.

image shows Is this roster complete question and save button

Note: Once a member is assigned to a rotation, an email is automatically sent from ACEMAPP to the member. The email notifies the member of their rotation assignment and that they may have additional materials to complete within their ACEMAPP account.


How to Remove Members From a Rotation

If you need to remove members from a rotation, follow Steps 1-3 to return to the appropriate Member type page.

Find the "Assigned" list and check the box in the "Remove" column for any members that need to be removed from the rotation. Once the selection has been made, follow Step 6 and click "Save" to save the changes to the rotation roster.

image shows Remove column and checkbox and save button

A course, module, or assessment.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

Related Articles


Create A Rotation
Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.
Rotation Rosters
Rotation rosters track which members (students, faculty, etc.) will be at each clinical site. The rotation roster gives the clinical site access to view the clinical rotation information, member compliance records, and member profile data.
Guest School FAQ
Here are some common questions and answers for setting up your student(s) in ACEMAPP. This guide provides helpful information on the entire process, from logging in to managing your students' compliance.
Managing Compliance
Managing Compliance Video This tutorial will cover how to manage member compliance in ACEMAPP. If you have any questions, please contact us.