Assigning Classroom Faculty to Rosters

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Assigning Classroom Faculty to Rosters

Assigning Classroom Faculty to Rosters

Assigning classroom faculty to rosters is an essential step toward creating rotations and allowing access to required documents and assessments for classroom faculty members.

Step 1:

From your dashboard, click on the "View Rotations" button.

image user nav-bar highlighting View Rotations button

Next, click on the pencil icon next to the rotation you would like to view and/or edit.

image edit rotation icon in rotation table

On the manage rotation page, click the "Classroom Faculty" tab to manage students for the rotation.

image Inside rotation edit table classroom faculty tab

Step 2:

Here you can search by tags for the name to the classroom faculty member(s) you would like to assign. Click on the tag column to sort by any tags that have been attached to the classroom faculty. You can also use the search bar to find a specific member. If you are looking to assign a faculty member who is not in the table, they must have not yet completed a pre-assignment requirement. Once they complete their pre-assignment requirements, they will be visible and able to be added to the rotation.
image search function inside available classroom Faculty

You can click on the "eye" icon to get a quick view of the classroom faculty's member information and requirements.

Step 3:

To add classroom faculty to a rotation, select the faculty members you would like to assign to the rotation by checking the checkboxes on the left side of the list of available classroom faculty and then click the "Save Changes" button at the bottom of the page.
image assinging Classroom Faculty by checking box inside the Available Classroom Faculty box
image manage rotation screen highlighting Save Changes button
Now that you have assigned and saved classroom faculty to the rotation, they will show up under “Assigned Faculty” and will receive an automatic email notifying them that they have a new rotation assignment and may have new items to complete in ACEMAPP.

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Create Single Rotation
Create a Single Rotation
Members Menu
The Members Menu button allows you to view your members (students, faculty, preceptor, observer, volunteer, etc.) by "Affiliation," "Rotation," or "Course." This selection will navigate to a table view of the member type's information for the selected column (Affiliation, Rotation, or Course).
Rotation Rosters
Rotation rosters are used to keep track of which members (students, faculty, etc.) will be attending each clinical site. The rotation roster gives the clinical site access to view member compliance records and profile data, in addition to the clinical rotation information, which is used for onboarding.
The Invitations System
The invitation system is used to create new member accounts and/or connect pre-existing member accounts to your organization.
Managing Members
ACEMAPP allows administrators and coordinators to manage members by affiliation or rotation. The available member options will populate under the "Affiliation" and "Rotation" columns, allowing you to select how you would like to view them. Selecting the member type under "Affiliation" will indicate Pre-compliance. Selecting the member type under "Rotation" will organize your members by rotation status and indicate both Pre- and Post-compliance as well as show member statuses.
Scheduling Rotations
To access your rotations, click “View Rotations” from your home screen. Your rotations are organized by their status.