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Broadcast Messaging
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Broadcast Messaging

Broadcast Messaging Script

Sending Broadcast Messages

Step 1:

From your home screen, select "Members" and choose the appropriate Member Type (i.e., Students, Faculty, etc.) you want to message.

NOTE: If you would like to send a message to all students/faculty assigned to a rotation, go to your Students/Faculty (by Rotation) table and enter the specific rotation ID number in the search bar.

image user nav-bar highlighting members button and pointing to member types Student and Faculty

Step 2:

Click the checkboxes next to the name(s) of the individual(s) you would like to message.

image manage student by rotation table pointing to the checkbox to select that row

Step 3:

After you have made your selections, click "Select" and then "Email Selected".

image manage student by rotation table highlighting Select in the nav-bar and pointing to Email Selected button

Step 4:

Complete the required email fields and click "Save".

image shows email fields and save button

Step 5:

You can add an attachment(s) to your email if you like. Next, click "Save & Continue" or "Save & Add More".

image email field allowing Attach File

Step 6:

The system will run a spam check. Click "Continue".

NOTE: The lower the spam score, the better. A score of zero is ideal.

image shows spam check

Step 7:

Review your list of recipients. You can remove anyone from the email list by clicking the checkbox next to their name and then click "Save & Stay on this Page". To add recipients, navigate to your Student or Faculty table, check the individual's box and click "Email Selected". It will add the member(s) to this list.

NOTE: If you want to do all students listed below, click on the to box above all individual boxes on the table.

Once you have your list completed, click "Save & Continue ".

Boxes to remove students highlighted to the left of their names. The option to "Save & Continue" or "Save & Stay on This Page" is highlighted at the bottom of the page.

Step 8:

Click "Send Broadcast Message" button when you are ready to send the email.

NOTE: After your message has been sent, you can go to your Broadcast Messaging area to review who has opened the message and when they opened it.

Arrow highlighting the "Send Broadcast Message" button at the bottom-left of the page


Reviewing Broadcast Messages

Once you have sent a message out using ACEMAPP. You can review who has opened it and when they opened the message.

Step 1:

From your home screen, click the "More" button, then click "Broadcast" from the drop-down.

image home screen showing More icon and then Broadcast button

Step 2:

Here, you see a table of emails sent out and how many have been opened. From this table, you can see a quick view and the message's Open Rate. To view more details of a message, select the "View" (eye) icon next to the specific message.

You may filter the table by sender, search the subject column for specific keywords (use the wildcard % to adjust your search results), or enter a date in the date column filter box. Enter a date in the Date column will show you results from that date to current.

image Broadcast Messages table image shows viewing previously sent broadcast messages

Step 3:

You can see all the members who received the message and when it was sent. You can also see if they have opened it. If they had opened it, you could see when they opened it. You can also click "Reuse This Message" if you would like to send a similar broadcast message out again.

Boadcast message confirmation page

Related Articles


Download Student Contact Lists
Clinical Faculty members may quickly contact students participating in upcoming clinical rotations by downloading a student contact list. As a Clinical Faculty member, you also may contact your school coordinator to send out a broadcast message through ACEMAPP (please see related articles).