Broadcast Messaging

Broadcast Messaging

Broadcast Messaging Script

Sending Broadcast Messages

Step 1:

From your home screen, select "Members" and choose the appropriate Member Type (i.e., Students, Faculty, etc.) you want to message.

NOTE: If you would like to send a message to all students/faculty assigned to a rotation, go to your Students/Faculty (by Rotation) table and enter the specific rotation ID number in the search bar.

Step 2:

Click the checkboxes next to the name(s) of the individual(s) you would like to message.

Step 3:

After you have made your selections, click "Select" and then "Email Selected".

Step 4:

Complete the required email fields and click "Save".

You can also schedule a future time and date for your message to send buy setting the schedule send fields

Step 5:

You can add an attachment(s) to your email if you like. Next, click "Save & Continue" or "Save & Add More".

Step 6:

The system will run a spam check. Click "Continue".

NOTE: The lower the spam score, the better. A score of zero is ideal.

Step 7:

Review your list of recipients. You can remove anyone from the email list by clicking the checkbox next to their name and then click "Save & Stay on this Page". To add recipients, navigate to your Student or Faculty table, check the individual's box and click "Email Selected". It will add the member(s) to this list.

NOTE: If you want to do all students listed below, click on the to box above all individual boxes on the table.

Once you have your list completed, click "Save & Continue ".

Step 8:

Click "Send Broadcast Message" button when you are ready to send the email.

NOTE: After your message has been sent, you can go to your Broadcast Messaging area to review who has opened the message and when they opened it.

Reviewing Broadcast Messages

Once you have sent a message out using ACEMAPP. You can review who has opened it and when they opened the message.

Step 1:

From your home screen, click the "More" button, then click "Broadcast" from the drop-down.

Step 2:

Here, you see a table of emails sent out and how many have been opened. From this table, you can see a quick view and the message's Open Rate. To view more details of a message, select the "View" (eye) icon next to the specific message.

You may filter the table by sender, search the subject column for specific keywords (use the wildcard % to adjust your search results), or enter a date in the date column filter box. Enter a date in the Date column will show you results from that date to current.

Step 3:

You can see all the members who received the message and when it was sent. You can also see if they have opened it. If they had opened it, you could see when they opened it. You can also click "Reuse This Message" if you would like to send a similar broadcast message out again.