Commenting on Rotations

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Commenting on Rotations

Commenting on Rotations

Commenting on rotations is a great way to communicate with your school or clinical site partners regarding a particular rotation. Each comment left on a rotation will trigger an automatic email notification to other coordinators who share the same program.

Note: If you receive an email that a comment has been made, please note that you CANNOT reply to the notification email to respond to the comment. Instead, the emails will come to ACEMAPP Customer Support. To reply to a comment, click on the link in the email to go directly to the rotation comment in ACEMAPP. Alternatively, you may log in to your ACEMAPP account and follow these instructions to comment on the rotation.


Comment on a Rotation: Quick Comments

To quickly review and leave comments on a rotation, follow these steps:

Step 1:

From your home screen, click "View Rotations".

image member nav-bar highlighting View Rotations button

Step 2:

Find the rotation in the list and click the "Comments" (speech bubble) icon in the Actions column.

image showing arrow pointing to comments icon

Step 3:

A pop-up window will appear.

Enter any comments in the "New Comments" box and click the "Submit" button to submit your comments.

Any comments that have been left for the rotation will also be visible in this pop-up window. Each comment will display the name of the person who commented and a timestamp.

image showing an arrow pointing to the new comments window and another arrow pointing to the submit button


Comment on a Rotation: Rotation Request Form

Step 1:

From your home screen, click "View Rotations".

image member nav-bar highlighting View Rotations button

Step 2:

Find the rotation where you would like to leave a comment. You may also search by rotation number or keyword by using the search box and/or filter options.

image Rotation table highlighting Approved filter option and search field

NOTE: Take note of the rotation status (Approved, Completed, Pending, Deleted, or Denied). You may need to click on a different status tab in order to find the correct rotation.

Step 3:

Click the "Edit" (pencil) icon in the Actions column to access the Rotation Request Form.

image Rotation table pointing to Edit icon

Step 4:

In the Rotation Request Form, the Comments & History section is located on the right.

Enter your comment in the New Comment box and click "Submit" to submit your comment for the rotation.

image Rotation edit screen highlighting Comment section

Note: The comment history for the rotation will also be displayed at the bottom of the Comments window.

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Assigning Members to Rotation
Assigning members to rotations is an important step toward creating rotations and allowing members to access their required documents and learning materials.
Create Single Rotation
Create a Single Rotation
Notify Partner(s) of Roster
Once the roster for a rotation is complete, the rotation needs to be finalized by notifying the site of the roster. The roster can be sent automatically or manually once the clinical rotation is in "Approved" status and all assigned members are fully compliant. For the roster to send automatically, the "Is this Roster Complete" toggle must be set to "Yes." If this toggle is set to "No," the roster will need to be manually sent by clicking on the "Run Roster Sender" button on the rotation management page.
Reviewing Rotation Requests
Reviewing rotation requests is an important step in coordinating clinical rotations. Click the "Edit" (pencil) icon to view the details of the rotation request and make a determination using the status drop-down. You may also use the “Quick Decide” feature to see a brief overview of the request and make a determination.