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Approving Member Affiliation Requests
Member Types:
Manage affiliations of students or members that are still pending approval, either your approval or theirs.
Overview of Member Affiliated Table
Member Types:
The overview of your member's affiliated table is meant to help you get familiar with the layout and show you what you can do from the affiliations table. Please see the other help desk guides link for more detail on various functions.
Application
Member Types:
A request made by a member for a rotation opportunity or affiliate with an entity.

Applications can also be used for Observation opportunities or to designate as an Employee with a clinical site, allowing the entity access to manage the member's requirements.
Evaluation Member List
Member Types:
Use the evaluation member list to view member evaluations and their status. Evaluations can be reset and deleted from the member list.
Create New Member Account
Member Types:
Create new member accounts for Students, Clinical Faculty, Preceptors, and Observers using the "Add One" feature.
Tips & Tricks: Managing Member Compliance (For Administrators)
Member Types:
The video covers tips and tricks for navigating the system and managing member compliance. The tips we cover apply to all ACEMAPP administrators.
Managing Membership Status
Member Types:
Using the bulk manage feature is easy to change a student member's status in ACEMAPP between Active, Graduated, and On Hold.
Approving Affiliations with Schools or Clinical Sites
Member Types:
As an ACEMAPP member, your affiliations represent who you work with the system and which organizations can access your information. When a school or clinical site requests an affiliation, you will be notified via email and see the "You Have a Pending Affiliation Request(s)" notification upon logging into ACEMAPP.
Rotation Member Report
Member Types:
The Rotation Member Report is a way to view your members by rotation, along with information on the rotation.
Add an Existing Member to a New Program
Member Types:
Add an existing member to a new program or change their current program.
Expiring Member Report
Member Types:
The Expiring Member Report shows members (by member type) which have an expiring requirement within an indicated, upcoming number of days.
Member Requirement Document Log
Member Types:
The Member Requirement Document Log gives entity coordinators access to various filters for viewing documents that have been uploaded by members. You can filter by "Display Approved," "Display Pending," and "Display Denied." Based on the filters set, ACEMAPP will pull all requirement documents for you to review and display audit data.
Rotation Member Compliance Report
Member Types:
The Rotation Member Compliance report shows all non-compliant members by rotation, along with a list of their incomplete requirements.
Affiliation
Member Types:
An affiliation is a connection between a member and an entity
Member Applications Report
Member Types:
This report will show you all directly affiliated students with applications and the status of the application.
Evaluation Committee Member
Member Types:
Evaluation committee members review and approve completed evaluations.
Community Rotations Member Report
Member Types:
Download a list of members grouped by their individual rotations. Filter by date, program, unit, or course.
Partnerships Requests
Member Types:
The partnership directory is where schools and clinical sites manage their partnerships in ACEMAPP. Use the partnership directory to request new partnerships and manage partnership documents. Schools must have an active partnership with the clinical site to request a rotation.
Checking Compliance with your Affiliations
Member Types:
The Affiliations section on your Student Home screen will show compliance. You will need to check the Compliance Column for your school and each rotation you may be assigned to in ACEMAPP.
Overview of Student Home Page
Member Types:
You must navigate to your Student Home page to complete your Requirements, Custom Fields, and Learning Materials. You can also check your Announcements, Affiliations, and Rotation Details here.
Member Rotation Requirement Report
Member Types:
The Member Rotation Requirement Report lists all requirement items that affect members.
Tips & Tricks: Announcements
Member Types:
This tips & tricks video is intended to help our admin members use the member announcements feature. Watch the video or follow the steps outlined to learn these key techniques.
Managing/Uploading Member Requirement Documents
Member Types:
ACEMAPP allows members to upload, share and store documents. As a school or clinical coordinator, if a document is required by your school or clinical site, it will need to be approved. If needed, you have the option to upload documents on behalf of students or faculty. To approve or deny requirements with documents, please follow the steps below.
Partnerships: Document Manager
Member Types:
ACEMAPP allows you to house affiliation agreements and other documents that may pertain to your partnerships, such as liability insurance records and policy documents.
Managing Expiring Members
Member Types:
If your organization pays for member accounts (i.e., Students), you will receive a notification on your ACEMAPP home screen. This notification will let you know when you have upcoming invoices that contain member accounts that are about to expire.