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Additional Features Billing Communications Evaluations/Surveys FAQ General Member Management Partnerships Reporting Requirements / LMS Rotation Management Tips & Tricks User Guides Vendors Video Library

Phone:
(844) 223-4292

Email:
support@acemapp.org

Coordinator Contact

Video Library Communications

Member Types:

The Coordinator Contact Form allows you the ability to update your contact information and share with other coordinators.

How to Update Coordinator Contact Information

General Video Library

Member Types:

This video will walk you through how to update your coordinator contact information in the ACEMAPP system. If you have any questions, please contact us.

Partnership Directory: Contact Coordinators

Video Library Partnerships

Member Types:

The partnership directory "Contacts" page displays contact information for coordinators with other organizations.

Form Hours Report

Reporting

Member Types:

The Form Hours Report allows you, as the School Coordinator/Instructor, to view the total hours that students have logged for a specific course. This report will also provide further details, including what forms were approved by the school and the specific rotation ID number. You may view the results in your browser or export this data to a spreadsheet for your records.

Coordinator Communications Report

Reporting

Member Types:

The Coordinator Communications Report allows you to run and export results of contacts based on filter choices.

Managing Member Requirement Dates

Member Management Requirements / LMS Video Library

Member Types:

As a school or clinical coordinator, you can enter individual completion and expiration dates for requirements. Bulk uploading requirement dates allows you to enter dates for multiple students at the same time.

Coordinator Case Log Report

Case/Time Logs

Member Types:

ACEMAPP Case Log reports gather and analyze case log information into a user-friendly format.

Reviewing Rotations by Unit

Rotation Management

Member Types:

When there are multiple units per program and multiple coordinators reviewing rotations, it is beneficial to sort rotations to review only the unit each coordinator is responsible for.

Unit Availability Report/Calendar

Reporting

Member Types:

As a School Coordinator, this report allows you to choose one of your partner organizations and view the potential availability of their units.

Managing Member Requirement Documents

Requirements / LMS Member Management

Member Types:

ACEMAPP allows members to upload, share and store documents. As a school or clinical coordinator, if a document is required by your school or clinical site, it will need to be approved. If needed, you have the option to upload documents on behalf of students or faculty. To approve or deny requirements with documents, please follow the steps below.

View Students' Personal Schedules

Member Management

Member Types:

The Personal Schedule system allows students to input and track non-rotation events, such as class schedules. As a school coordinator, you also can view the schedules your students have created in ACEMAPP. If you want to learn more about this feature, please contact ACEMAPP Customer Support.

Structured Forms on Demand: Members

Additional Features

Member Types:

Your organization may send a Structured Form for you to complete for data and record purposes. This form does not affect compliance.

Parental Release Form

General

Member Types:

ACEMAPP complies with FERPA (the Family Educational Rights and Privacy Act), a federal law created to protect the privacy of students' education records.

Submitting Structured Forms On Demand

Additional Features

Member Types:

Structured Forms On Demand allow members to submit a form specific to a rotation.

Overview of Rotation Request Form

Rotation Management

Member Types:

Overview of the rotation request form explains the various features and functions when requesting a rotation.

Structured Forms on Demand: User

Additional Features

Member Types:

Structured Forms on Demand is an optional feature in ACEMAPP that allows you to fill in a pre-defined form or manage forms filled in by other members.

Signing Forms Electronically

Requirements / LMS

Member Types:

ACEMAPP allows schools and clinical sites to cut down on paperwork by providing members with the ability to sign documents electronically.

Update Admin User Access to Programs & Permissions

Additional Features

Member Types:

This help desk guide outlines how to update program access and permissions for your organization's admins.

Uploading Your ACEMAPP Requirements

Requirements / LMS

Member Types:

Completing your ACEMAPP requirements is an essential first step toward participating in a clinical rotation. The documents you upload through ACEMAPP are available for your school coordinator to review.

Membership Period: How to Make a Payment

FAQ General Billing Video Library

Member Types:

Your membership date is set by your School Coordinator upon registration into ACEMAPP, and is good for one year. This information is located on the left-side of your dashboard in the "Membership Period" window.

School User Guide

User Guides Video Library

Member Types:

ACEMAPP is a collaborative platform for healthcare education, recruitment, and professional development. Your role as a school coordinator requires a few significant steps before students/faculty may begin their rotation(s).

Managing/Uploading Member Requirement Documents

Member Management Requirements / LMS

Member Types:

Directory Entities and Members: Student View

Video Library Directory

Member Types:

The Directory system allows your school to manage a list of Entities and Members. This list is managed by your school. If you have any questions about a listed entity or member, please reach out to your school coordinator.

Overview of Partnership Directory

Partnerships

Member Types:

The partnership directory is where schools and clinical sites manage their partnerships in ACEMAPP. This help desk guide provides an overview of the partnership directory and its features.

Rotation Notices

Additional Features Rotation Management

Member Types:

"Rotation Notices" is an optional feature available on ACEMAPP that can be enabled by contacting a member of the ACEMAPP team. This feature allows users to create customized notices for specific Program and Experience type combinations, which is displayed during the initial step of creating a rotation. The feature is designed to provide additional guidance and information to partner entities, helping to streamline the rotation creation process by reducing the need for additional communication between the partner entities. To use this feature, contact an ACEMAPP team member to enable it for your organization.

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